ACSAP : FAQs

Frequently Asked Questions (FAQs)

Candidate Requirements

  1. I have many years of quality leadership experiences, however, I do not have a master’s degree. Is having a master’s degree absolutely required?

    Yes, participation in this program requires candidates to have a master’s degree from an accredited institution of higher learning.

  2. Do I need to meet ALL of the candidate requirements?

    Requirements #1, 3 and 4 must be met by candidates to be considered for this program.

    Item #2 is specific to individuals who have the credentials described.

Application Requirements

  1. What are the specific font and size required in preparing the Cover Letter and the Writing Sample?

    Applicants are requested to limit their Writing Sample to seven (7) pages and use Times New Roman, 12 font, with one inch margins.

  2. Who should complete the Form DOE OHR 600-017, “Alternative Certification for School Administrator Verification of Employment?”

    The Verification of Employment form should be completed by an authorized individual for any organization or business in which you had a leadership or supervisory role for three or more years within ten years of applying for this program. This form needs to be mailed directly from the authorized representative of the organization to Chaminade, ATTN: Katherine Kawaguchi.

    If the three years in a leadership or supervisory role occurred in two different organizations, then the Verification of Employment form will need to be completed by an authorized official from both organizations.

    If your leadership/supervisory experiences have been exclusively in the DOE, then the Department’s Office of Human Resources, Records and Transaction Section will need to complete the form.


  3. If I am self-employed, how should I meet the requirements for the Verification of Employment and letters of recommendations?

    Self-employed applicants will need to submit the following documents:
    1. Three years of business tax return documents with the financial information redacted.
    2. A copy of the General Excise Tax license.
    3. A letter of recommendation from an employee and two clients that they have effectively worked with on a continuous basis. The letters of recommendation should speak specifically to the applicant’s leadership ability in terms of demonstrating implementation efficacy, ability to work with others, and areas of growth.


  4. Can my university provide you an electronic copy of my transcripts?

    No, a hard copy, original transcript must be mailed from your directly to Chaminade, ATTN: Katherine Kawaguchi.

Post Selection Activities

  1. After selection, what will happen – do we take courses first and then be assigned to a school as a vice-principal?

    No, you are assigned as a vice-principal AND take courses concurrently. The following activities will occur in the sequence indicated below:
    1. DOE employees/candidates will complete the DOE transfer process.
    2. Non-DOE candidates will complete the employment process. (Refer to Process Flowchart)
    3. Selected candidates will attend an orientation meeting on June 17, 2013.
    4. Candidates will participate in three weeks of on-ground course work on the Chaminade University campus in July. During this time they will be enrolled in two Educational Leadership courses and two School Turnaround courses. A mentor who will work with the candidate for one year will be assigned at this time.
    5. During the last week of July, the candidate will begin working full-time at the school they have been assigned to.
    6. In June 2014, candidates will participate in four weeks of on-ground course work on the Chaminade University campus. During this time they will be enrolled in two Educational Leadership courses and two School Turnaround courses.


  2. Where will the intensive on-ground course work in July 2013 and June 2014 be conducted?

    The two intensive on-ground course work will be conducted at: Chaminade University, Brogan Hall; 8:30 a.m. – 4:00 p.m. Monday – Friday

  3. What expenses will the Alternative Certification for School Administrator Program pay for during the course of the program?

    The Alternative Certification for School Administrator Program will pay for: tuition; on-line eCollege and LiveText fees; textbooks; mentor fees; air fare, ground transportation and per diem for neighbor island candidates when attending required courses on Oahu (this includes neighbor island candidates returning home on the weekends during the month-long sessions)

  4. How will placement for residency be determined? Do I have a choice in where I am placed for residency?

    Candidates will be placed in an intern position by the DOE in schools that would provide a residency experience under the coaching and supervision of a highly effective principal mentor.

    Placement will be on the island that the candidate resides on. However, if the candidate is a current DOE employee, the placement may be made outside of the complex/district that the individual is serving in.


General Questions

  1. What is the job description for a vice-principal?

    Vice-principals perform under the general supervision of the Principal. Vice-principals assist in the total operation, administration, and management of a public school; advises and assists in managing the curriculum, instructional, business, teacher personnel, pupil personnel, facilities and ground maintenance, lunch services, community relations, and auxiliary programs and functions of the school; and performs other related duties as assigned.

    A Generic Position Description of the Vice-Principal is provided.


  2. What collective bargaining unit am I a part of as a school administrator?

    Candidates will be part of HGEA Unit 06.

  3. What is the pay for beginning administrators?

    1. For candidates who are current DOE employees, the following guide will be used to determine their salary: 10 month teacher: 8% pay raise based on their current salary as a teacher and then placement on EO Salary Range 01; 12 month teacher: The 20% differential is deducted; then the salary is calculated the same as a 10 month teacher; 12 month state or district non-certificated personnel (e.g. school psychologist) placement is on EO Salary Range 01, Step 01; 12 month certificated personnel (e.g. School Renewal Specialist) placement placement is on EO Salary Range 01 but they maintain their current step.
    2. For candidates who are not currently DOE employees the salary placement will be on EO Salary Range 01, Step 01.
    3. EO Salary Range 01, Step 01 level is $58,482. However, Applicants should be advised that there is a salary adjustment (of a 5% reduction) in effect. The salary adjustment is based on a contract agreement between the Hawaii Government Employees Association (HGEA) and the State of Hawaii Board of Education and is not reflected in the salaries mentioned.


  4. Upon completion of residency and during the first year of probation, will I need to attend the Administrator for Excellence (ACE) program seminar sessions which are scheduled on Saturdays?

    Yes, this is an expectation of the program.

  5. How many years of probation do I need to serve until I receive tenure in the DOE?

    The current requirement for someone new to the DOE is two years. Candidates who are currently in the DOE serve a probation period of one year. Terms of probation are governed by the HGEA collective bargaining Unit 06.

  6. What obligations do I have following completion of the Alternative Certification for School Administrator Program?

    Candidates must be committed to serve three (3) years of continuous employment in the DOE as a school level administrator upon successfully meeting all requirements of the Alternative Certification for School Administrator Program AND after being awarded their ISAC-P. The ISAC-P is required for candidates to be eligible to apply for vice-principal positions. The three (3) year commitment begins on the first official day of appointment into a vice-principal position and the start of probation.

  7. After applying to a vice-principal position, will candidates need to remain at the same school for a minimum of three (3) years or are they able to apply elsewhere in the DOE as long as I commit to three (3) years?

    It would be beneficial for the candidates to complete their probationary period at the same school, as long as the position is established and in line with Unit 06 collective bargaining agreements for hiring. Once tenure is received, the candidates have the option to apply at other schools of their choice.

  8. Will there be a third cohort of this program?

    No, this program was funded with Race to the Top funds received by the Hawaii Department of Education and the grant funding will end on September 2014. Given the lapse date of the grant, there will not be an opportunity to initiate a third cohort.